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IT Insight: Optimizing SaaS management for your business

Did you know that some organizations use over 100 software applications within their business? Managing these SaaS (Software as a Service) applications effectively can eliminate costly duplicate tools, subscriptions, and network vulnerabilities, ultimately saving you money.

Importance of SaaS management

Software as a Service – or SaaS – uses cloud-based software applications through a subscription instead of buying and installing them on computers. Proper management of these applications can control operating costs and improve efficiency by addressing these common issues:

  • Duplicate subscriptions
  • Unused licenses
  • Over-licensing
  • Employee-purchased software
  • Paying for legacy software alongside new software

SaaS solution areas to optimize

To optimize your SaaS management, consider the following:

  • Centralized inventory: Maintain a comprehensive SaaS application list
  • License documentation: Track all licenses to see which can be eliminated, paused, or renewed
  • Usage analysis: Monitor how often and by whom each software is used
  • Cost analysis: Analyze spending, negotiate with vendors, and eliminate unused licenses
  • Subscription & renewal management: Reduce subscription commitments; centralize contract renewals/negotiations
  • Security compliance/protocols: Ensure all applications comply with security standards, regulations and cybersecurity protocols
  • Integration: Check integration with other tools like ERP, HR, and identity management systems
  • Data export and backup: Understand data export capabilities and vendor backup plans

Constantly monitor!

Monitoring SaaS applications requires attention to license management, renewals, security, and compliance. Real-time SaaS management  streamlines IT operations and eliminates unnecessary costs and vulnerabilities within your network.

Does your managed IT provider optimize your SaaS solutions? Reach out to them (or us!) for a SaaS health check-up.

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This post is a summary of a recent Seacoast Online IT Insight feature. Read the full article here.

pcgit joann hodgdonJoAnn Hodgdon is vice president and co-founder of PCGiT with her husband, Dave.

PCG provides comprehensive managed IT services, business continuity, security, cloud computing and virtual CIO services to their clients.

Reach out to her at joann@pcgit.com with comments or story ideas.